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Craft Fair Rules and Registration Form

RULES and GENERAL INFORMATION ST. DAVID’S 15th ANNUAL 2017 AUTUMN CRAFT FAIR 231 Main Street, Rt. 97, Salem, NH 03079 Saturday Sept. 16th 9 a.m. – 4 p.m. & Sunday Sept. 17th 9 a.m.-3 p.m. _________________________________________________________________________________________________________________________________________________________________ CRAFTER LIAISON: Lynn Clarke PHONE: (978)790-5299 (978) 7 EMAIL: CHURCH WEBPAGE: MAXIMUM NUMBER OF OUTDOOR BOOTHS: 45 SPACES & FEES: Outdoor booths: 10 ft. X 10 ft. no electricity. Four indoor spaces with electricity are available on a first come basis. $90 booth rental fee for 2 day event. PAYMENTS & DISCOUNTS: Full payment with any application must be postmarked by August 30, 2017. If you send your full payment and application postmarked by July 1, 2017, you can take an Early Payment Discount of $10. All fees are non-refundable. There will be a $25 fee for any returned check. PLEASE MAKE CHECKS PAYABLE TO: St. David’s Episcopal Church MAIL APPLICATIONS & CHECKS TO: St. David’s Episcopal Church
Attn: Lynn Clarke, Craft Fair
231 Main Street, Salem NH 03079
PLEASE NOTE: Participating crafters will receive a $10 rebate on the day of the fair for each new accepted participating crafter they referred to the fair. To refer a new crafter, please phone or email the crafter’s contact information to Lynn Clarke.
NO ADMISSION FEE for shoppers.
ADVERTISING: We advertise the fair in local newspapers, local cable TV, and internet websites, posted flyers in stores, directional signs along all major routes into town and main streets in Salem. Crafters will receive a fair flyer that we hope they will post in their local area. We are part of the Salem Fest activities on that weekend, which are also highly publicized.
WEBSITE: See our website for craft fair application, fair rules, directions and hotel information.
CONTINENTAL BREAKFAST & LUNCH: Our St. David’s G&G Café offers coffee, donuts and muffins for breakfast. For lunch we have meatball subs, vegetarian chili, chowder, hot dogs, wraps and homemade apple pie. Prices are very reasonable.
•All crafters receive a bottomless cup of coffeeor tea.
•Each booth will receive a $5 food coupon,good in our café.
•St. David’s helpers can take your food ordersand deliver them to your booth.
•A St. David’s member can stay at your boothfor quick breaks if you are alone.
DRY RV PARKING IS AVAILABLE within sight of the church at the Municipal Office Building (MOB) parking lot from Friday, Sept. 15th @ 6 p.m. through Sunday, Sept. 17th. Shuttle service between the MOB lot and the church will be provided on Saturday. This is the only sanctioned parking area for crafters on Saturday. BOOTH SET-UP: Awnings/tents may be set up on Friday evening Sept. 15th , 6 – 7p.m. No security will be provided on Friday night. Set-up will begin at 6 a.m. on Sat., Sept. 16th. All booths must be set-up by 9 a.m. All vehicles must be parked at the MOB lot by 8:30 a.m. BOOTH SET-UP PROCEDURE: Crafters enter at the side driveway and will be directed to their space. Crafters will have 10 minutes maximum to unload their vehicles. Crafters MUST park vehicles in the MOB lot before booth set-up begins in order to maintain optimal safety for all. St. David’s members will be available to help crafters unload and monitor their booth space while their
vehicle is being parked. Crafters arriving after 8:30 a.m. may forfeit their space. When all booths are set up, the fair organizers may elect to open the fair a few minutes early. SECURITY PROVIDED: Saturday Sept. 16th at 4 p.m. through Sunday Sept. 17th at 9 a.m. All craft items must be covered or out of sight. RULES:
(1)Photographs of each type of craft and one photo of an overall display must accompanythis application. Photos should have your name and address on the back. Photos willbe returned to you in your craft fair packet folder at the beginning of the fair if not mailedback ahead of time. Please include a business card, if you have one.(2)A description of each craft type is to be printed, signed and dated, and sent with theapplication form. Match a number on each photo to the same number on the descriptionpage.(3)Each booth may display up to three categories of crafts, which must be listed on theapplication.(4)You may share your booth with one other crafter. This crafter must also complete anapplication form. There is no additional fee for sharing your booth. Crafters can share acombined total of 3 craft categories for their booth.(5)Each craft category will be limited in proportion to the total number of crafters.(6)Booths will be evenly spaced and assigned with as much distance between similar typecrafts as possible.(7)Crafts must be handmade by crafters, their partners, or their family. Prints of thecrafter/artist’s own original works are permitted.(8)Absolutely no imports may be displayed or sold. Items deemed inappropriate by theCraft Fair Screening Committee must be removed from display or the crafter will beexpected to cease selling.(9)Only handmade kits may be displayed or sold. No commercially packaged kits may besold or displayed.(10)Crafters must provide their own equipment, including tables, chairs, canopy, etc. Tentweights are required and must be provided by crafters to secure their tents.(11)Tables must be covered to the ground/floor on all publicly viewed sides. All boxes mustbe out of sight.(12)Please maintain and leave your booth area clean and tidy.(13)Ready-to-eat food may only be sold by St. David’s parishioners. Free tasting is permittedfor crafters selling canned goods, spice mixes, honey, maple syrup, etc.(14)Breakdown may not start until 3 p.m. on Sunday, and booths may not be left unattendeduntil then. All crafters are expected to exhibit for the entire 2 day fair.(15)Your acceptance letter will be mailed to you, within two weeks after your application isreceived and approved. You will also be mailed a 2017 Craft Fair Flyer at this time.
is is . (16) This is an outdoor fair. There are no cancellations or rescheduling due to weather conditions. There are no refunds for a crafter’s cancellation.
(17)No babysitting is provided. Any child who attends must stay in the booth area or beaccompanied by a responsible adult.
(18)Smoking is permitted only in designated areas.
(19)Crafters are responsible for their own liability insurance and sales tax compliance.
APPLICATION ST. DAVID’S 15th ANNUAL 2017 AUTUMN CRAFT FAIR 231 Main Street, Rt. 97, Salem, NH 03079 Saturday Sept. 16th 9 a.m. – 4 p.m. & Sunday Sept. 17th 9 a.m. – 3 p.m. Please return this page completed to St. David’s Church, Attn: Lynn Clarke Name: _________________________________________________________________________________ Business Name: __________________________________________________________________________ Street or PO Box#: ______________________________________________________________________ City/State/Zip: ____________________________________________________________________________ Phone: ____________________________________Cell Phone: ____________________________________ Email Address: ___________________________________________________________________________ Website Address: _________________________________________________________________________ Circle a maximum of three categories. Please follow directions in Rules # 1,#2 and #3.
Orig. Music Recorded
Decorative Painting
Soft Sculpture
Other – specify below
Dolls & Accessories
Personal Care
Specialty Food
Pet Products
Folk Art
Musical Instruments
Terra Cotta
Gift Baskets: (Must contain at least one hand-crafted item.)
Naturals: seeds, herbs, etc.
Fiber Art:-Adult Clothing / Accessories
Fiber Art – Children’s Clothing / Accessories
Fiber Art – Home Accessories
(Fiber Art includes knit, crochet, sewing, quilting, embroidery, cross stitch, tatting, tapestry, weaving, hooking)
I understand that all fees are non-refundable. I agree to assume full responsibility for my conduct and for all property I will bring onto the premises. I do hereby agree to indemnify, and hold harmless St. David’s Episcopal Church, its representatives and employees, from and against any and all losses, claims, damages, or expenses, including attorney’s fees, arising from or growing out of personal injury or theft, or any act that may occur at these exhibits or on the property. St. David’s and its parishioners shall not have any liability whatsoever for any damages to any person, matter, or thing resulting from storm, wind or water or other Acts of God, nor from fire or any other calamity. I have read and agree to abide by all rules.
______________________________ ______________________________________ _________________ Printed Name Signature Date Your name, business name and a brief description of your crafts will be posted on the St. David’s website “Craft Fair” section. If you do not want this information posted please X this box: How did you hear about St. David’s 2017 Autumn Craft fair?_______________________________________ Did another crafter refer you? If so who?______________________________________________________
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